Festival FAQ

What is the dress code for the Innovation Festival?

Dress code for the festival is casual – jeans, wellies, shorts and t shirts etc. no suits allowed!

How do I get to the Innovation Festival?

What space (dimensions) and facilities for the sprints are available?

The sprint tents are - 10m x10m and will include:
•     TV with stand, (47 - 55”)
•     Display boards,
•     Tables and chairs,
•     Power sockets,
•     Stationery- post it notes, pens, markers etc.

We may be able to help source additional items from our AV company at an extra cost .Your sprint lead will discuss this with you.

What time does the Innovation Festival open each day?

Registration is open from 9.00 – 9.45 on Monday 9 July and 8:00 – 8:45
Tuesday to Friday (10 -13 July)

Will there be overnight storage for everything in our tents, can it be left in there or will it all have to be taken out and stored somewhere each night (would NWL provide this facility?). Will there be overnight security on site?

There will be overnight security from Sunday evening until end of Saturday morning.

Will there be Wi-Fi available?

Yes - overall there is 100mgbs Sprint boosters in the Marquee Village and the Chill out zone. Sprint leads will be able to discuss your specific requirements with you.

Will food and drink be available at the Innovation Festival?

Refreshments will be available on arrival and a buffet lunch will be served each day, with food also provided for evening events. We will have water points around the site and all guests will be given a refillable water bottle to use at the Innovation Festival. IF2018 is a Zero Waste Festival please do not bring along single use plastics.

Will there be any onsite parking permits issued to the sponsors?

There is ample free parking close to the marquee village and permits are not required.

Im staying on for most of the evening events will there be something for me to do between day and evening time?

Yes, our Chill Out Zone with beach area and games will be open with activities, a bar and nibbles available to fill in the time between day and evening events. There is also a pub, The Border Minstrel on site at the Racecourse.

Where can I find out about the ideas from the Innovation Festival in 2017?

Find out more about last years festival by looking at our highlights page, link below.

Who is the NWL point of contact for all organisational and logistics?

You will be assigned a sprint lead or buddy as a point of contact for the Sprint events. Helen Forster is providing admin support for the event. You can contact her on innovationfestival@nwl.co.uk.

Has NWL block booked rooms at the Newcastle Marriott Hotel?

If so will these be made available to the sponsors?A number of rooms are available at the Marriott Hotel at a discounted rate of £92 per night single room or double at £102 per night. Please contact the Newcastle Marriott directly to book rooms on
0191 2364111 and quote the code H5D to benefit from the discounted room rate. This rate is available until 31 May 2018. There are also other hotels avilable in the area see page 2.

Will we be responsible for signing in attendees daily, or will this be handled by NWG staff? Or would this even be a requirement of the event generally?

We will complete welcome and registration for all attendees each day. You will receive a ticket for the event on the week before the festival, please print it off and bring it with you.

Have you considered name badges for the event yet? Are we (sponsors) expected to provide staff badges but you will cover attendees?

All attendees should register on https://www.eventbrite.com/e/nwg- innovation-festival-2018-registration-44216471657?aff=Sponsor and print off their Festival ticket to bring with them to the event. We will provide lanyards and holders for all attendees which can be collected at the registration desk.

What is a design sprint ?

You can find out more about design sprints on our website
www.innovationfestival.org or on page 2 of this pack.

Half page advert in event brochure. What are the print specs: dimensions, bleeds, deadlines, etc.  ?The deadline for the advert is Thursday 31 May 2018
•     A5 full page advert – h 210mm x w 148mm, please supply in CMYK with a 3mm bleed and crop marks.
•     A5 half page advert – h 105mm x w 148mm, please supply in CMYK with a 3mm bleed and crop marks.
•     A5 quarter page advert – h 53mm x w 148mm, please supply in CMYK with a 3mm bleed and crop marks.

If I’m a Hopper package sponsor how do I arrange a private reception with the Group IS Director + NWG innovation ambassador ?

These will be arranged on an individual basis please contact innovationfestival@nwl.co.uk.co.uk or Helen Forster on 0191 301 5258 to discuss this.

Stand in exhibition village. What is this?  How big a space? Is it open for the duration?  Does it need to be staffed? Is there power? What else is in the village? Where is the village?

The Exhibition space dimensions are 2.5m x 2m area. The Exhibition will be open all week and will be staffed by your team in the mornings before the Sprints begin and at break times. The Exhibition village is hosted in the Food for Thought marquee where  refreshments and lunch will also be served. There will be power available and each sponsor will have table to exhibit from, you can bring along pull up stands etc. and we can arrange a TV for you at an extra cost (see page 10 of your sponsorship pack for more details)

Our sponsorship package includes”Named as ‘in association with…’ on all collateral”. Do you need a logo for this ?

We will add your name and logo to all collateral and our website, please provide a colour and black and white Jpeg version of your logo by Thursday 31 May 2018 if you haven’t already done so. These can be sent to innovationfestival@nwl.co.uk.

We are travelling quite some distance and want to bring banners for our exhibition stand, can we send them in advance?

Yes, you can send them to Newcastle Racecourse, High Gosforth Park Newcastle Upon Tyne NE3 5HP. Please ensure any items are clearly marked with your name and Innovation Festival on the label and that they do not arrive more than 3 days before the start of the festival. You will be responsible for arranging the return of any items to you.

Will there be electricity provided to our sprint tents?Yes, power sockets will be available

Is there a list of participating companies?Yes, you can find out who they are by visiting our website http://innovationfestival.org.

Is there a required approach/methodology for managing our Sprint or is it free form?

Not mandated but as long as it follows 3 step process problem/ action/test. Friday PM will be for playback to Nigel/VIP’s. The VIP’s will include DEFRA, OFWAT (CEO), Consumer Council for Water and local MP’s

Do we get a consistent “team” allocated to us or should we plan for changes every day?

There will be a core team for each day supplemented by day pass attendees. Each headline sponsor will also be allocated students, busy bees and subject matter experts to help out

Will we need to provide our own flipcharts?

No we will provide flipcharts and stationery for your sprint tents

Can you confirm any IP ?

All IPR that you bring into the tent is subject to normal protection. Any ideas developed within the tent are effectively in the public domain, so can be picked up and taken on by any participant. Our advice to companies is that should you ‘discover’ something in the process, that you want to keep to yourselves then you can do that. In the past we have had this happen and companies have come back to us afterwards to pitch the idea.

I’m a huge footy fan and the World Cup semis are taking place during the Innovation Festival week, will there be somewhere to watch the games?

Yes, our programme of evening events will include an opportunity to watch both semi finals at 19.00 pm on Tuesday 10 and Wednesday 11 July.

Will there be something else to do if I don’t want to watch the football?Yes of course, alternative activities will also be available Tuesday and Wednesday evening.

We are staying on for some of the evening events and Id like to treat my team to a few drinks, are there card payment facilities available in the Marquee village?

Yes card payments can be made in the Funderdome bar area.